Deadlines

PhaseDeadlines to Registrar's OfficeCommentsWho Does it
Editing - available in late February/early March

Courses: June 1


Catalog pages: Dec. 1

Check with your college curriculum committee for internal deadlines.Department Editors
Approving/Proofing

Courses: June 1-July 1


Catalog pages: June 1-Dec. 1

Curriculum may be impacted by course changes so a later deadline applies.

Workflow example:

1. Dept. Curriculum Committee Chair
2. Dept. Chair
3. College Curriculum Committee Chair
4. Graduate College (Graduate Courses/Programs)

ProofingCourses & Catalog pages: Jan. 15Minor changes only, such as typos or errors, due by Jan. 15.Departments, Colleges, Units
PublishingFeb. 1-15Deadlines are set so that the University catalog and the online Schedule of Classes are available in time for advising for fall and summer registration.Registrar's Office

Timeline Based on Role

1. Courses: Check with your college curriculum coordinator for internal deadlines, usually before May 1. Course changes from colleges are due to the Registrar's Office on or before June 1.

2. Masthead, curriculum: on or before Dec. 1.

3. Objection to a catalog change process.

Unit/area
responsible		Approx. 18 months before publication12 months before publicationSummer before publicationFall before publicationPublication (February)
Catalog EditorsDiscuss catalog
time table and
present to FSCC;
review editing
process and deadlines.		Feb. – March: Announce editing system availability. Provide editing support to departments for
CourseLeaf/CIM.		Review catalog changes for problems (reused
course numbers, contact hours, etc.)		Provide summary of course changes.
Communicate final version of catalog to departments.		Announce final catalog –
see web site:
catalog.iastate.edu
College Curriculum Committee, Departments, FacultyReceive/consider college requirements/
proposals.
Review workflow in CourseLeaf and submit workflow changes to Registrar’s
Office		Approve new/  discontinued programs; approve course offering changes via workflow in
https://nextcatalog.
registrar.iastate.
edu/CIM		 Prepare objections to proposed changes (if necessary);  prepare and present College Summary Reports. 
Department
Curriculum
Committee &
Program Committee		Review catalog curriculum using Proposed Changes
Summary;		Review course catalog
text; submit to College
Curriculum Coordinator.		Review and modify
curriculum section, if appropriate.
https://nextcatalog.
registrar.iastate.
edu/CIM		Consider changes/
drops of majors/
programs. Approve new/discontinued
programs for next catalog;		 
Department Staff Edit course catalog text;
Submit course changes in CourseLeaf/CIM		Review and modify
curriculum section, if appropriate.

Correct and approve faculty lists from the Office of the Provost. Edit department narrative, curriculum, etc.

Dec.-Jan.: proof final draft.

 
Graduate
Curriculum
Catalog/
Committee
& Faculty		Plan catalog curriculum
proposals; consider
changes/drops of
majors/programs.		Submit course changes (if appropriate) in
CourseLeaf/CIM		Review/modify curriculum section.  
Faculty Senate
Curriculum
Committee		Receive/review
course/curr. proposals;
review/approve catalog production process.		Receive/review/approve
course changes for
catalog.		 Receive objections from colleges; resolve objections; approve College Summary reports. 
Academic
Standards Review
Committee		Consider changes to policies/
standards		Consider changes to policies/standards   
Faculty Senate &
Academic Affairs		   Approve new catalog 
Provost   Prepare faculty lists.
 
Board of Regents, State of Iowa    Approve new catalog