Student Frequently Asked Questions
What are the dates for the winter session?
Winter session dates are located in the Academic Calendars.
Will new students be allowed to start in the winter session?
No. Only continuing students are allowed to take classes during the session.
May graduate students register for a winter session course?
Currently, winter session is limited to continuing undergraduate students only. Students that have a concurrent enrollment status are not eligible to register for a winter session.
What is the credit maximum?
Students may take up to a maximum of three credits during the winter session. If a student participates in a required (0) credit courses, a student in this course will NOT be allowed to take an additional 3 credit course due to the nature of time commitment equivalency required for the 0 credit course.
Who should consider taking a winter session course?
Winter Session courses will cover the same content typically covered during a full semester course in a compressed period. Before registering for a winter session course, students should carefully consider whether they have the necessary time, dedication, and study habits needed to stay on track to complete the course. No. Similar to summer sessions, winter session courses will not be eligible for PSEO enrollment, due to the rigorous coursework within an accelerated format.
What courses will be offered during winter session and where is this information posted?
Iowa State’s academic colleges identified a set of online courses to be offered during the winter session. Generally, these are core, general education, and gateway courses that students need to complete graduation requirements.
Once the winter session course offerings are released, you can visit the schedule of classes and use the “Toggle Advanced Search” option. For winter session courses, enter Start Date 12/123/2024 and/or Stop Date 01/17/2025.
When will the course offerings be released?
The expected release date for winter session courses is on or before October 10, 2024.
When will registration open?
Registration for winter session courses will be concurrent with spring semester courses. There will not be separate RANs or Start Dates. The registration period will begin Friday, October 22 and continue through Thursday, November 14 for returning undergraduates. Start dates are assigned and can be viewed on the Current Student Info section of Workday.
What is the last date that a winter session course can be added to a student’s schedule?
Students can add or drop courses for winter session using Workday through Wednesday, December 25, 2024. After December 25, the student will need to use the standard schedule change process by coordinating with their instructor and academic adviser.
How will winter session courses be taught?
All courses selected for the winter session will be delivered online. Some courses will have synchronous components completed online.
How will enrollment in winter session courses affect the residence pathway process?
Students who are going through the process to gain Iowa residency may take courses in both winter session and spring session with the following credit restrictions:
- No more than 3 credits for winter session
- Half-time enrollment or less for the standard Spring
- 6 credits or less for undergraduate
What is the cost for winter session courses?
Students enrolled in winter session courses will be assessed tuition based on the number of credit hours they are enrolled in and based on the standard tuition rates set by the Iowa Board of Regents. The tuition rates vary by residency status (resident, nonresident, or international). No differential tuition rates will be applied to winter session. No mandatory fees will be charged for winter session enrollment. For tuition assessment details please visit Tuition & Fees.
Do winter session courses cost extra or is it part of spring tuition?
Tuition for winter session courses will be separate from tuition charged for spring semester courses. For example, if a student takes 3 credits in the winter session and 12 credits in the spring semester, they would be assessed tuition for the 3 winter session credits, and then assessed tuition and fees at the full-time rate for the 12 spring semester credits.
Will students be able to apply scholarship funds or student financial to cover winter session expenses?
Winter session tuition charges will be due on January 20, along with Spring 2025 semester charges. Financial Aid will begin applying to the University Bill on Tuesday, January 9 . There will not be separate financial aid awards processed for winter session courses, but the aid applying on January 9 will pay any charges on the University Bill. Students will have their Direct and/or private loan eligibility increased for their enrollment in winter session courses.
Does enrollment in winter session courses count toward financial aid Satisfactory Academic Progress (SAP)?
Winter session courses will not have a separate SAP assessment but will be included with the assessment following spring 2025.
When will I be able to see the charges related to registering for winter session courses?
The U-bill will begin showing charge activity related to course registrations for winter session and spring semester on 12/18/2024. The official spring U-bill notifications will be sent via email beginning 01/01/2025.
When will my tuition for winter session be due?
All spring 2025 semester charges including winter session will be due 01/20/2025.
Payments made during the 2024 calendar year for Spring 2025 qualified tuition and related expenses may impact possible tax credits. Please consult your tax professional for additional guidance on tax implications.
Who do students contact for billing or payment plan questions?
Accounts Receivable Office
(515) 294-7388
When will the drop deadlines for winter session occur?
The last day to drop a winter session course without extenuating circumstances is Wednesday, January 3, 2025.
Due to the accelerated nature of the course material and dates, there will be a smaller window in which to complete schedule change adjustments for winter session courses via Workday. The deadline to drop a winter session course on Workday will be December 22. Once the Workday deadline has passed, students may work with their adviser or college student services office to request schedule adjustments of winter session courses.
If a student drops a course, will they receive a tuition refund?
Please visit the tuition adjustment website for details on the refund schedule for canceling or withdrawing from a winter session course.
Will a drop during winter session count towards a student’s total number of dropped courses?
Yes.
How will withdrawals be implemented from this semester? Is there going to be an Out-of-Term Withdrawal process as well?
A withdrawal happens when a student drops ALL classes on or after the first day of the term. Withdrawals for Spring 2025 will include consideration of any winter session coursework. Withdrawals will be processed subject to the defined withdrawal schedule effective dates. Coursework from session dates which have been completed prior to the withdrawal date will remain on the student’s registration and permanent record.
Will an instructor signature be needed to drop a course in Period 2?
The drop process will be the same as for other semesters including requiring an instructor signature in Period 2.
Once a student completes a winter session course, may they withdraw from ISU in the spring semester?
Withdrawals may be processed subject to the defined withdrawal schedule effective dates. Coursework from session dates which have been completed will remain on the student’s registration and permanent record.
If a student registers for a winter session course and the course is cancelled because of low enrollment, will they have a guaranteed seat in the same course for spring semester?
No. A student will need to register for the spring semester course.
Can a student complete a course during the Winter Session that is a prerequisite for a spring semester course and enroll in the spring course?
Yes, as long as the student receives the required grade in the prerequisite course, they will be allowed to take the spring semester course. The student may have to work with the department of a course enforcing prerequisites to ensure the grade and course completion of the prerequisite is noted.
Will winter session courses count towards spring full-time status? If so, how will that limit be known or enforced?
To determine spring 2025 course load, total credit hours from a student’s winter session course load and spring 2024 course load will determine their spring total credits (e.g., full-time; ¾-time, etc.).
Would students need to request credit limit increases to go over 18 credits for the combined winter session and spring semester?
Yes. An increase to a credit limit will be handled in the same manner as it is currently by students contacting their adviser.
- Example: A student who has a credit limit of 18, and who wants to enroll in three credits of winter session coursework and 17 credits of spring 2024 coursework, will need to request an increase to their credit limit through their academic adviser.
What academic support services are available during winter session classes?
A range of academic support services will be available during winter session. Some of the most common service offices are listed below. Students should visit individual department websites to determine hours of operation.
Student services departments across campus will remain open over winter break, except for the following dates: Tuesday, December 24 2024, Wednesday, December 25 2024, and Wednesday, January 1, 2025. Hours of operation and modality (virtual vs. in-person) may vary by department and/or function. Thus, students should visit departmental websites for the most accurate information
Can students remain in campus housing over winter break?
Per their academic year contract, students currently living in campus housing may choose to remain during winter break, even if not enrolled in winter session courses.
Will dining be available over winter break?
Visit the ISU Dining website for the most up-to-date information on open dining venues and hours of operation.
The winter session schedule list “finals” as only on January 17, 2025. Are finals only scheduled for that day?
Yes. The maximum number of credits a student enrolls in will be 3 credits, which is the typical credit count for a course.
When will winter session grades be posted?
Faculty will post grades in Canvas on January 22, 2025. Because winter session is technically part of the spring semester 2025, grades will be available on transcripts and Workday Grade Reports on Wednesday, May 21, 2025.
Faculty will have their Grade Book completed and viewable in Canvas by 5:00 p.m. (central time) Wednesday, January 22, 2025. These grades will be referenced by students, academic advisers, and departments when evaluating whether or not the winter session course has satisfied the prerequisite requirements for a spring 2025 course.
Will a student be able to have an incomplete grade assigned for winter session, if needed?
Yes, if the situation is appropriate for an Incomplete grade:
- Student is passing at the time of the request
- Extenuating circumstances beyond the student’s control prevents completion of the course
If the instructor agrees to an Incomplete, the student and instructor should complete, sign, and retain an Incomplete contract by the end of winter session.
If the student completes the work to resolve the Incomplete by the end of spring 2025, the instructor will submit the actual grade earned, not an Incomplete.
If the Incomplete is not resolved by the end of spring 2025, the instructor will submit the Incomplete as part of spring grade processing.
Note: An unresolved Incomplete grade will automatically be changed to F after one calendar year (counting from the end of spring semester 2025) or just prior to graduation, whichever is first.
If a student only needs one more course to graduate, and it is offered during winter session, will they be able to graduate at the end of winter session?
Yes. If a student is able to complete the final course needed to graduate during the winter session, they will be able to graduate at the end of the winter session through the Early Degree Conferral process. In order to do this, you will need to:
- Use the Create Request task in Workday
- Search "Early Degree Conferral"
- Provide the required information on the form.
For students wishing to graduate after the completion of a winter session course, please select the "After Winter Session (January)" option on the form.
For questions regarding early degree conferral after the winter session, please contact the Graduation Office by calling 515-294-1840 or emailing graduation@iastate.edu.
Can a student be reinstated for winter session?
Technically, yes, a student who is reinstated for spring 2025 may enroll in winter session coursework; however, enrollment in winter session coursework must be approved by the College’s Academic Standards Committee when working with the student to develop their program of study upon reinstatement. We would caution any student who has been reinstated for spring 2024 from enrolling in winter session coursework since these courses are offered at a greatly accelerated pace and, thus, could negatively affect the student’s ability to be successful.
If a student is dismissed after the fall semester, may they enroll in a winter session course?
No. The existing dismissal policy still applies. If a student who is dismissed at the end of Fall is registered for a winter session course, the winter course(s) will automatically be dropped. Note: Spring semester courses will not be dropped until immediate reinstatement petition deadlines have passed, allowing for review and decisions to be made for eligible applicants by the respective college academic standards committee.
How will winter session impact warning/probation/reinstatement statuses?
Winter session grades will be collected and included in calculations for Spring 2025 Academic Progress and Probation process.
How will the grades a student earns during winter session affect their eligibility for the Dean’s List?
Winter session grades will be included and recorded as part of spring semester. There will not be a Dean’s List specifically for winter session.